TERMS AND CONDITIONS


CONTRACT

By booking us, you are entering into a binding contract for the supply of live music and /or PA System Hire/Lighting Hire by Splash Alley/Splash Alley Promotions on a particular date and time for an agreed fee.
These terms and conditions are intended to be reasonable and appropriate to a booking.
You agree the following terms and conditions shall govern the contract, these shall take precedence over any other terms and conditions and English Law shall govern their interpretation.


DEFINITIONS

The words "you" or "your" mean or refer to the person(s) booking and the venue's/organization/management and staff.
The word "venue" means the place at which the performance occurs and may be a building, tent, hall or other construction used for the purpose of the performance.
The words "client" or "guests" and "external crew" mean or refer to members of the public at the venue whether present through admission (i.e., by ticket or fee) or not and, any other performing artists booked by the venue.
The words "Splash Alley", “Splash Alley Promotions”,"band", "we", "our", "ourselves" and "us" mean or refer to members of the band Splash Alley or Splash Alley Promotions PA/Lighting Hire and any road, lighting, or sound crew.
The words "our equipment" mean all electrical and mechanical devices,cases, instruments,cables,microphones,amplifiers,speakers,lighting,stands and accessories owned by us or our members and used in the live performance.
The words "the event" mean the whole of our time at the venue, including arrival, setting up, performance, breaks and breaking down and packing equipment away.


BACKGROUND

Like most musical groups Splash Alley perform for a modest fee.
Given the cost of instruments, equipment and transport our overheads can be considerable.
However, we enjoy doing it and we are professional at all times. All we ask are reasonable amounts to help to defray some of the costs.
In applying these conditions, it is always our intent to be reasonable.


LICENSES, INSURANCE & CERTIFICATES

You agree that you have the necessary licenses, insurance and certificates for us to perform including but not limited to:
An up-to-date fire certificate for the venue;
A premises, personal or event license permitting our live performance;
Performing rights licence;
Public performance licence;
Public liability insurance;
Employers liability insurance.
It is the responsibility of the band to hold appropriate public or personal liability insurance.


HEALTH AND SAFETY

You agree that it is the your responsibility to ensure the venue is safe for us, your clients, management and staff and, to notify us of safety procedures applicable at the venue on or before our arrival.

You also agree to provide the following:

Suitably earthed single phase electricity supplies that will not endanger our safety or damage our equipment and, incorporate RCD's (residual current devices) that have been subject to regular safety inspections as required by law
A double or two single sockets nearby are required plus at least one double or two single sockets on a separate ring main for lighting (where appropriate),
In some cases (usually where we are required to install more than the minimum lighting system) more power than the aforementioned two separate circuits may be required.

A safe place for the transportation, setting up and operation of the equipment including, but not limited to, a stage or floor space that is flat, non-slip, free from dirt, debris and liquids and capable of safely supporting us and our equipment and, clear access to the stage or floor space from outside the venue;

Safe equipment provided by you at the venue (where applicable) including, but not limited to, fireproof stage curtains, lighting and lighting stands or gantries and, PA amplification that is connected to a supply that is protected by an RCD (residual current device).

We maintain, inspect, test and operate our equipment to ensure the safety of ourselves, the venue and its management, staff, artists, external crew and clients.

We shall not be liable for any injury or damage arising from touching or attempted use of our equipment authorised or otherwise, by the venue's management, staff, artists, external crew or clients.

You agree that you are responsible for the conduct of your clients, staff, and guests.

If at any time during the event, we consider that our equipment or ourselves to be under threat, verbally or physically, we reserve the right to terminate the contract without notice.
You agree that the full fee shall be payable to us in these circumstances.


DEPOSIT & UP-FRONT EXPENSES

For private performances we require a proportion of the agreed fee in advance, currently 25%. This is non-refundable but once paid will secure the performance date as discussed and agreed.


ACCESS TO VENUE

We require at least 120 to 150 minutes to set up prior to the performance and at least 90 minutes to pack our equipment away after the performance.
You agree to inform us if the playing space is not located on the ground floor or special access is required to allow us a longer set up/break down period for our equipment


DURATION OF PERFORMANCE

Unless otherwise agreed in advance, the performance shall normally consist of two sets of 45-75 minutes duration separated by a break of typically half an hour.
Where you require additional performance time not previously agreed, this shall be at our sole discretion and shall be chargeable at a rate to be agreed at the time.


CANCELLATION BY YOU

If you book us and subsequently cancel, you owe us the agreed fee or part thereof as shown below (optionally waived at our sole discretion) and in addition to any previously paid deposits:

29 to 60 day's notice - 25% of total agreed fee;
15 to 28 day's notice - 50% of total agreed fee;
Less than 14 days notice - total agreed fee.
You agree to confirm any cancellation by email to info@splashalley.co.uk

If any additional charges are incurred by us in direct relation to providing you with our services these will be also be paid by you. We will provide you with a proof of cost.
If you ask us to terminate the performance prematurely (where applicable) irrespective of the reason/s for this action, you will owe us the full agreed fee.


CANCELLATION BY Splash Alley/Splash Alley Promotions

We reserve the right to cancel for any reason though normally that will only occur because of circumstances beyond our control (e.g. illness, incapacity, breakdown of equipment or transportation or, extreme weather conditions).
You agree that, if we cancel, we will not be liable for any cancellation fees or your losses.
If this occurs, we will give you as much notice as possible and will try to help you with booking an alternative band and/or PA/Lighting Hire Services if you wish us to do so.


DELAY, INTERRUPTION OR SUSPENSION OF PERFORMANCE

In the unlikely event that the performance is delayed, curtailed or stopped due to events beyond our control, including but not limited to,

equipment failure, power failure, noise limiters, time restrictions, venue's staff absence, smoke detector activation,
closure of the venue by police, fire brigade or other public authority or, licensing/certification problems, you agree to pay the fee in full.


DATE AND TIME OF PERFORMANCE

With all but very late bookings, we will normally provide you with posters for the performance.
These are normally provided between 4 and 6 weeks prior to the performance date and can be sent as soft or hard copy as you prefer.


ADVERTISING

You agree that it is your responsibility to advertise the performance and that we have no responsibility to advertise.
However, we do publicise our performances on our website as soon as possible (usually within 24 hours from the date they are booked) and thereafter on listings and social networking websites.


INDEMNITY

You agree that you will fully indemnify us for damage, loss or confiscation of our equipment or instruments on your premises resulting from any act or omission on your part or, failure to comply with these terms and conditions. .


CONFIRMATION

Where the requirement for a deposit from the client has been waived by us and a booking has been agreed either verbally or in writing between ourselves and the client it will be deemed that these terms and conditions are accepted by both parties.
Where payment of deposit is required and you pay the required deposit you agree to these terms and conditions.
Upon receipt of the required deposit we agree to these terms and conditions.